School fees,
without the chase.
Give families a simpler way to pay, and your finance team a clearer way to track every payment from link to learner account.
Personal payment links, useful follow-up and an allocation workflow built around how schools actually work.
Designed for parents. Clear for finance teams.
Finance overview
School fee collections
September 2026- Invoiced
- R 480k
- Received
- R 326k
- To review
- 12
| Learner account | Payment | Status |
|---|---|---|
| Amara Ndlovu | R 1 850 | Allocated by staff |
| Priya Naidoo | R 2 400 | Review |
Make every step easier to follow.
Collections should feel straightforward for families while giving the school the detail it needs to reconcile confidently.
- 01 / IDENTIFY
Find the family
Start with the correct parent, learner and outstanding school fee balance.
- 02 / REQUEST
Share a payment link
Generate and send a personal payment link with the amount and context parents need to act.
- 03 / REVIEW
See what came in
Receive payment status and keep incoming payments and unresolved items visible to the finance team.
- 04 / RECONCILE
Close the loop
Reconcile the payout, then manually review and allocate. Approve the posting batch before exporting a posting CSV, where applicable.
One clear next step for every parent.
Show the amount and the learner it belongs to. Explore an example payment journey, from a parent’s request to the school’s review.
Explore WhatsApp feesA request parents can act on
Illustrative previewNorthview School · school fees
Payment request
Amount due for Amara Ndlovu
R 1 850.00
September school fees · due 30 September 2026
Pay securely ↗ — example only, no action is performed
Sample data · Preview only — no payments or account changes.
Review before allocation
- Payout
- Reconciled by finance
- Payment reference
- KN-7421
- Learner to confirm
- Amara Ndlovu
- Allocation
- Manual review required
Keep the record accurate
- Manual allocation
- Reviewed by finance
- Posting batch / CSV
- Awaiting approval
Give finance the full picture.
A paid link is only part of the job. In the pilot workflow, payment status is followed by payout reconciliation, manual review and allocation, posting-batch approval, and posting CSV export where applicable.
- Receive payment status and reconcile the payout
- Manually review and allocate to the correct learner account
- Approve the school’s posting batch
- Export the approved posting CSV where applicable
Send the next step where parents already are.
Talk to Knit about focused WhatsApp conversations for school fees.
What a school will ask.
Less chasing.
More clarity.
See how Knit can connect school fee requests, parent payments and finance follow-through.
Book a Demo